FAA:Promotion and Tenure

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Mary L. Fisher	8-1846
Carol J. McGarry	4-5539

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Faculty Appointments and Advancement

Promotion and Tenure

Guidelines

The Dean of the Faculties' Guidelines for Preparing and Reviewing Promotion and Tenure Dossiers are revised annually, based on feedback received during each year’s promotion and tenure cycle. Issues and concerns raised by faculty on the IUPUI Promotion and Tenure Committee have resulted in the following updates to the 2009-2010 Guidelines. These updates have been edited in collaboration with the IUPUI Faculty Council Executive Committee.

To view the 2009-2010 Guidelines showing changes, click here.

Any comments, questions, or suggestions for future revisions of this document should be sent to Mary Fisher.

Deadlines

Faculty submit dossiers for promotion and/or tenure to their department/school. As deadlines vary from one academic unit to another, faculty should contact their department/school directly for submission deadlines.

For campus level review, schools need to submit dossiers for their faculty no later than Friday, October 30, 2009 to the Dean of the Faculties via Faculty Appointments and Advancement (FAA) . If extenuating circumstances exist, a request for a time extension should be sent to the Dean of the Faculties for approval before October 30, 2009. Under no circumstances will the deadline extend beyond Wednesday, November 25, 2009. Dossiers submitted late (i.e., after November 25, 2009) or not submitted in accord with the guidelines set forth by the Dean of the Faculties may be returned and consideration deferred until the following year.

Here is an overview of the promotion and/or tenure review year at IUPUI:

Activity	Time Frame
Candidates prepare dossiers	No later than spring of 5th year
Candidates submit dossiers to primary unit	Based on school process: in the School of Medicine, dossiers are due in the departments by late May or early June; in other schools, they are due in early August. Check with your Dean’s office for exact dates.
Schools submit dossiers to Academic Affairs	The last Friday of October
Campus committee reviews and evaluates all dossiers	December, January and February – sometimes into early March
Campus committee makes recommendations to Dean of the Faculties	Immediately following all reviews; early March
Dean of the Faculties and Chancellor review cases then make recommendations to IU and Purdue Presidents and Boards of Trustees	Late March
Action by the Boards of Trustees	April
Official announcement of decisions	Late April, early May
Promotion takes effect	July 1 (12 month faculty) or August 1 (10 month faculty) to coincide with start of academic year
Tenure takes effect	July 1 of the following academic year

Samples

To access our library of model dossiers, click here.

Resources

For your convenience, the appendix documents found in The Dean of the Faculties' Guidelines for Preparing and Reviewing Promotion and Tenure Dossiers may be accessed as individual documents below. The forms may be typed then printed, signed and added to dossiers.

Charts

Summary of Areas of Excellence and Expectations for Various Faculty Categories

Documenting Teaching Performance

Suggested Standards for Evaluating Teaching Performance

Documenting Research and Creative Activities in the Dossier

Suggested Standards for Evaluating Research and Creative Activities

Documenting Professional Service

Suggested Standards for Evaluating Professional Service

Documenting Performance in IUPUI Librarian Dossiers

Dossier Forms

Faculty Promotion and Tenure Dossier School/Unit Review Form and Checklist

Librarian Promotion and Tenure Dossier School/Unit Review Form and Checklist

Faculty Routing and Action Form

University Library Librarian Routing and Action Form

Professional School Libraries Librarian Routing and Action Form

Curriculum Vitae Format for Promotion and Tenure Dossiers (PDF) (Word)

External Evaluation Samples

Dean of the Faculties’ Comments Regarding Outside Letters

Sample Letter to Request an External Evaluation for Faculty (PDF) (Word)

Sample Letter to Request an External Evaluation for Librarians (PDF) (Word)

Campus Committee Form

Campus Promotion and Tenure Committee Candidate Review Form*
*This form is for use by the Campus P&T Committee and can be viewed only in the guidelines.

Workshop Handouts

Some Ideas for Preparing for Promotion

Advice from 2008 Three-Year Review Veterans